Following
the completion of phase one of the C4C and EPP projects and the disbursement of
funds for the second phase, the implementing organizations (RWECO and CFSU) on 20th
and 21st May 2013 met to make an over view of the
previous phase and to also plan for the new phase. The review meeting was held
at Kalya Courts in Fort portal where ten staff (4 females & 6males) from
both organizations participated in this meeting.
The
purpose of the meeting was to reflect on the interventions, achievements and
gaps of the first phase and to also review the work plan for 2013. Particular
focus was made on the uncompleted activities of 2012 with strategies on how
they can be addressed in this second phase. The meeting also aimed at identifying
entry points for this new phase of the projects.
Emerging issues & Observations
Ø Staff should work with
Head teachers to introduce the project to the BODs of schools during their
routine meetings; subcommittee and PTA meetings. CFSU and RWECO could
contribute towards the logistics for the meetings.
Ø CFSU’s entry point
should be through head teachers; as long as they are positive they will own the
project and it will succeed. Interface meetings with the head teachers and the
committees should be organized.
Ø The project should consider
buying cameras for schools to improve on the documentation of the project and storytelling
component in the project. And the delivery of these can be used to arrange
meetings with the target persons at the schools.
Ø About the adoption of
ICT enabled teaching-learning methods of English language it was learnt that
this wasn’t so successful in the schools that didn’t get equipment like Kilembe
SS; this limitation was attached to non availability of ICT equipment. Schools like St. Leos College
have been very successful since they received the necessary ICT gadgets.
Ø Clear memorandums of
understanding with the schools stating what their responsibilities would be
with regards to the handling of ICT equipment were to be drawn by CfSU and RWECO
and signed by both parties.
Ø On-line monitoring tools
should be developed to replace the manual tools. Available tools should be
looked at, customized and sent to IICD for improvement and approval.
Ø A template for capturing
stakeholders’ contact numbers needs to be redeveloped and utilized. This will
help to sensitize, inform, and or mobilize them for school events. This initiative
is reported to be working well in St. Leos College. Apparently there is
improved parents turn up for meetings following the bulk sms messages sent to
them through the platform.
Ø There is still need to involve the media more in CfSU
and RWECO work, especially upcoming meetings and handover of equipment. Involvement
could be in form of a press release or an article in the print media on a key
activity. Members agreed that since there is no budget line for media, this
should be incorporated within activities.
Ø A project blog should be developed on which members
can share implemented activities. This will allow for a wider sharing and
easier tracking of the project results. A blog with a URL; somaschools.blogspot.com. Other
social media accounts; face book and twitter were to be created soon by Stella
Nekesa, the ICT project officer.
Ø Need for a deliberate effort to do short videos
for sharing on you tube. These can be good platforms to use in resource
mobilization, reporting and evidence based advocacy.
KEY OUT
PUTS
Ø Activity plans and action plans were drawn and
agreed upon.
Ø A project blog was developed and deployed.
Ø Budgets were revised and adjusted to fit with on
the changing priorities of the project activities.
Ø Entry points and key persons necessary to make the
project a success were identified and strategies on how to engage them agreed
upon.
Ø Proper understanding of the basic financial and
narrative requirements/guidelines was created amongst the members.